How to Avoid Stop Work Orders from the Department of Buildings (DOB)

Gil Rosa
Mar 14
3 min read

Updated: Apr 2

It's Monday. Hopefully, you've rested over the weekend.

You're up early and headed to your job site to get a jump on the day. As you find a spot and park, you notice a few new documents stuck on the construction fence. Curious, you immediately go to investigate.

OH NO!

It's a Stop Work Order (SWO) from the Department of Buildings (DOB). Just what you needed to start the week. Now, you have to sprint into action as you realize that your crews and subcontractors will be arriving soon—and they won't be able to work. The cascade effect begins with lost time and money and is a blow to your reputation.

A SWO can bring even the best-run projects to a grinding halt. But with the right approach, you can avoid this nightmare scenario entirely. Here's how.

Understand Why to Stop Work Orders Happen

SWOs are typically issued due to the following:

Unpermitted Work – Performing construction, demolition, or alterations without proper approvals.
Unsafe Job Site Conditions – Hazards that pose risks to workers or the public.
Zoning or Code Violations – Work that does not comply with building codes, zoning laws, or landmark preservation rules.
Public Complaints & Inspections – If a neighbor or passerby reports a concern, the DOB can inspect and halt work.
Failure to Correct Previous Violations – Ignoring prior notices can escalate to a complete stop.

Secure the Proper Permits and Approvals

Before starting any project, ensure you have:

Building Permits – Required for most construction work, including structural changes, mechanical work, and major renovations.
Special Approvals – Some projects require additional sign-offs (e.g., Landmarks Commission for historic properties).
Work Without Permit (WWP) Fines Cleared – If there was prior unpermitted work, resolve it before proceeding.

Pro Tip: Always verify permit requirements with your local DOB office or an expeditor before starting. Once started, post your permits and have a system to notify you in advance of their expiration.

Maintain a Safe and Code-Compliant Site

Follow OSHA and DOB safety standards – Ensure workers use PPE, maintain fall protection, and comply with site safety plans.
Keep sidewalks and streets clear – Avoid obstructing public areas without proper permits.
Secure temporary structures – Scaffolding, fencing, and shoring must meet code requirements.
Regularly inspect work areas – A daily safety checklist can prevent unexpected violations.

Safety = Compliance = No Stop Work Orders

Respond Quickly to DOB Inspections and Complaints

If an inspector arrives, cooperate professionally and provide the requested documents.
If a violation is issued, correct it immediately to avoid escalation.
If a neighbor complains, engage in proactive communication to resolve concerns before they reach the DOB.

Easier said than done, but Good relationships with inspectors and the community can prevent headaches.

Stay Up to Date with Local Regulations

Building codes, zoning laws, and DOB policies change. To avoid surprises:

Subscribe to DOB updates and industry newsletters.
Attend contractor training programs and safety courses.
Work with a knowledgeable consultant who understands local compliance requirements.

Have a Stop Work Order Response Plan

Even with the best efforts, SWOs can happen. Be prepared:

Assign a compliance officer to monitor permits and regulations.
Maintain an emergency budget for fines and legal costs.
Have a clear process for resolving violations quickly and requesting SWO rescission.

Prevention Saves Time and Money

Avoiding a Stop Work Order is about planning, compliance, and communication. By staying proactive, securing permits, following safety rules, and handling inspections professionally, you can keep your projects running smoothly—without costly interruptions. In some cases, perception is 80% of the process. If you're doing everything right but your site looks sloppy, it sends red flags to inspectors so they can dig deeper. Keep the site looking clean and organized, and the perception will be that the project is as it should be: safe and secure.

Need help ensuring your projects stay compliant? GRPM Services specializes in construction advisory and compliance strategies to keep your projects on track. Let's talk!